Electronic Document Management System (EDMS)

Seamless Storage, Instant Access

Toshiba Tec Malaysia offers a comprehensive electronic Document Management System (e-DMS) which designed to store and manage business documents efficiently. By leveraging this solution, organisations can reduce reliance on physical storage and avoid creating unnecessary duplicates.

Seamlessly integrating advanced software with professional services, it eliminates wasted time and effort, streamlining business operations by replacing manual document searches with efficient digital retrieval.

In essence, it empowers your organisation to eliminate inefficiencies, reduce redundancies, and maintain a competitive edge in the marketplace.

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Key Features of e-DMS

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Document Retention
Manage document lifecycles with retention schedule code, ensuring obsolete files are identified and securely disposed of when necessary.
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Automatic Processing

Streamline workflows with customisable e-forms for data capture and decision-making, enabling automated approvals and efficient process flows.

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Multiple Search Capability
Find and retrieve documents effortlessly using three powerful search methods: profile-based, simple search, and full-text content search.
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Mail Notification
Stay updated with automatic email notifications for prompt updates, new tasks and new documents.
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Document Routing
Simplify collaboration by routing documents to multiple recipients for seamless review and approval, reducing delays and process gaps.
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Workflow

Optimise document flow with tools that give you complete control, improving efficiency and supporting your business operations.

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Broadcasting
Keep key personnel informed with notifications and crucial updates delivered directly as they log into the system.
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Version Control
Track document history with full version control, enabling access to previous versions, changes, and audit trails for enhanced accountability.
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Security
Implement security controls to monitor access to document images and safeguard critical system functions.
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Encryption AES256

Utilise advanced AES256 encryption to protect against data breaches, enhancing your network's security and reducing vulnerabilities.

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Audit Trail Report
Track all activities within the e-DMS with detailed audit trail reports. Administrators can easily generate these reports for file or print outputs.
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Other Features
Benefit from additional features like case management, attachment support, zone OCR, barcode recognition, database lookups, batch imports, email, distribution, and forwarding, etc.

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Business Process Outsourcing

Digitise and organise physical records seamlessly without disrupting your existing workflows or daily operations.

Robotic Process Automation (RPA)

Automate routine tasks effortlessly with intuitive, no-code bots for faster, cost-effective, and accurate workflows.

Workflow Automation

Automate and optimise business processes with a cloud-first platform and intuitive drag-and-drop interface.

Bizmap Solutions

Centralise operations with real-time insights, workflow automation, and full control in one ERP platform.

Human Resource Management System (HRMS)

Simplify HR tasks with an all-in-one platform for recruitment, attendance, claims, and performance management.

Stock Management System

Gain full control of inventory with real-time tracking, improved accuracy, and smarter stock management decisions.

Enquire for Electronic Document Management System (EDMS)

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  • Image
  • Copy
  • Dimension
  • Display
  • pa_duplexing
  • e-Filling
  • Fax
  • HDD
  • pa_interfaces
  • pa_memory
  • Operator Display
  • pa_print
  • Print & Copy Speed
  • Print Method
  • Print Speed
  • Processor / CPU
  • pa_resolution
  • pa_scan
  • pa_security-hdd
  • Weight
  • Control Panel
  • Print Resolution
  • Copy
  • Dimension
  • Display
  • pa_duplexing
  • e-Filling
  • Fax
  • HDD
  • Memory & CPU
  • Scan Speed (Resolution)
  • Supported Paper Weight
  • Supported Paper Size
  • Max. Paper Capacity
  • Document Feeder
  • Finishing Option
  • Warm-Up Time
  • Memory / Storage
  • Interface
  • Print Length
  • pa_print-size-weight
  • Print Width
  • Printhead
  • RFID Ready
  • pa_scan-speed
  • Security
  • User Interface
  • Weight
  • Media Paper Width
  • Supported OS
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