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Document Management Solutions

To store and manage your business document intelligently in a centralized repository, allowing business to operate in a paperless environment and automates processes, ensuring security in the migration, safe-keeping and retrieval of records both in peacetime and in crisis. 

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Document Management Solutions Capabilities

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Manage Digital Document

Support all types of document formats, including:

  • Scanned documents (TIFF, PDF, JPEG)
  • Electronic document (word, excel, AutoCAD, Lotus, etc)
  • Email (MAPI compliant)
  • Rich media content (presentation, photo, video, voice recording)
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Centralized Information Repository

  • Achieve Standardization
  • Easy Management
  • Easy to Backup
  • Support Multiple Storage Methodology (Local, NAS, SAN)
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Usability

  • Web Base Solution
  • Fast & Easy Implementation
  • Accessible via LAN & WAN
  • User-friendly Interface
  • Encourages User Adoption & minimize resistance of change
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Distribution

  • Email
  • Electronic Fax
  • Forward (forward link within e-DMS environment)
  • CD/DVD Archive with Built-in Search Engine
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Security

  • User authentication via e-DMS/Active Directory/ LDAP
  • Folder Access Control
  • Document Level Access Control
  • Access Right Control
  • Encryption
  • Audit Trail
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Versatile and Scalability

  • Unlimited Document Volume
  • Unlimited Filing Structure (Document Profile/Folder)
  • Organization Wide Implementation
  • Support Multiple Storage Locations (Remote Storage)
  • High availability
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Collaboration

  • Adhoc workflow
  • Workflow Process Automation
  • Enable Business Rules Compliance
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Integration

  • e-DMS API
  • e-DMS SDK
  • Integrate with Back End application
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Encryption AES256

  • Advanced encryption standard implemented in the software helps eliminate vulnerability to data theft and enhances security strength in your network.
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Single Sign On (SSO)

  • Offers seamless access to data with authentication and eliminating complexity.

Document Management Solutions Features

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Document Retention

Document will be published by retention schedule code. Obsolete document may be identified, and if necessary destroyed

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Search Capability

Allows you to search and retrieve desired documents through 3 types of search, namely profile search, simple search and full-text content search

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Document Routing

Supports routing of documents to multiple recipients for review and approval. Helps companies to reduce process gaps and eliminate idle time

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Broadcasting

Allows selective personnel to be notified and to receive crucial updates over a desired period of time as they log on to the system

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Audit Trail Report

Audit Trail Report records all activities in e-DMS. Report can be generated by the Administrator and output to a file or printer

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Automatic Processing

Customized e-forms are added for capturing data and decisions along the process flow, utilized for pure data capture or predefined approval process flow

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Mail Notification

Automatic notification via e-mail to deliver prompt updates, new tasks, new document

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Workflow

Enables organization to get control of, and increases the efficiency of the flow of documents that support your business

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Version Control

Allows the access to a complete version history of files and maintain an audit trail of how documents were changed over time. You can view and access previous versions, identify who made changes and when changes were made

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Other Features

Case, Add attachment, Zone OCR, Barcode Recognition, Database Lookup, Batch Import, Email, distribution, Forwarding, etc

Add On Programs

DOCUMENT TRACKING SYSTEM

Toshiba 
DOCUMENT TRACKING SYSTEM

The Document Tracking System is an innovative system that allows organizations to effectively control the most updated movement of the documents and improve document processing qualities.

It adopts barcode technology that allows authorized users to log on at anytime to retrieve and monitor documents in their movement, filing, location, archival, retention and destruction of documents.

PROOF OF DELIVERY

In a typical business scenario, claims for non-delivery or short-delivery of goods may be made on a regular basis. In this event, delivery orders are required to serve as a proof of delivery, the tracking of which is a common challenge faced by many organization.

The integrated Proof of Delivery sub-Module allows organizations to effectively keep track of the status of daily delivery orders; plus, authorized users will also have quick and easy access to identify any unreturned/pending delivery order at the press of a button. Payment collection is also improved by having the delivery order as Proof of Delivery at all times.

 

Toshiba PROOF OF DELIVERY

REQUEST DEMO

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General Line : 03- 5568 7788

Email : dpssales@toshibatec.com.my

Address : No. 4 Jalan Saudagar U1/16, Seksyen U1, Hicom Glenmarie Industrial Park, 40150 Shah Alam, Selangor Darul Ehsan, Malaysia.